Compliance That Actually Makes Sense
Getting certified shouldn't feel like navigating a maze. We've spent years working with Taiwan-based businesses to understand what regulatory compliance really means for invoice automation. Our certifications aren't just pieces of paper – they're proof that your financial data is handled the way it should be, with the security and accuracy your business deserves.
Standards We Actually Follow
Look, compliance can sound boring. But when you're processing thousands of invoices, these standards become the difference between smooth operations and complete chaos. Here's what we've built our system around, and why it matters for your day-to-day work.
ISO 27001 Information Security
This one's about keeping your financial data locked down tight. We completed our latest audit in March 2025, and it covers everything from how we store invoice records to who can access what. Your vendor information, payment details, transaction history – all protected under internationally recognized security protocols.
SOC 2 Type II Compliance
We went through our annual SOC 2 Type II examination in January 2025. What does that mean? Independent auditors checked our systems over several months to verify we're handling your data properly. Not just once, but continuously. They looked at our security controls, availability guarantees, and confidentiality measures.
GDPR Data Protection
Even though we're based in Taiwan, many of our clients work with European partners. Our GDPR compliance ensures that personal data in invoices gets processed according to strict European standards. We reviewed and updated our compliance framework in February 2025 to match the latest requirements.
Taiwan Ministry of Finance Standards
This is where local knowledge really counts. Taiwan has specific requirements for electronic invoice processing, and we've worked directly with MOF guidelines to ensure our automation meets every regulatory checkbox. Our system was recertified in April 2025 for the current tax year.
How We Maintain Certification
Quarterly Internal Audits
Every three months, our security team runs comprehensive checks on our invoice processing systems. We review access logs, test our encryption methods, and verify that all automated workflows are functioning within certified parameters. The last audit wrapped up in March 2025, with the next scheduled for June.
Annual Third-Party Assessments
Independent auditors come in once a year to put our systems through rigorous testing. They don't just check documentation – they actually try to break our security, test our backup systems, and verify our compliance claims. Our most recent full assessment happened in January 2025.
Continuous System Monitoring
Certification isn't something you achieve once and forget. Our monitoring systems run 24/7, tracking everything from data access patterns to system vulnerabilities. If something looks off, we investigate immediately. During 2024, this approach helped us address potential issues before they became actual problems.
Regular Team Training Updates
Compliance standards evolve, and so does our team's knowledge. We run mandatory training sessions every quarter to keep everyone updated on new regulations, emerging security threats, and best practices. Our most recent training cycle in February 2025 covered updated GDPR requirements and new Taiwan e-invoice regulations.
Real Security in Practice
Certifications look good on paper, but what do they mean when you're actually using the system? Here's what happens behind the scenes every time you process an invoice through our platform.
- End-to-end encryption for all invoice data transmission between your systems and ours
- Multi-factor authentication requirements for anyone accessing financial records
- Automated backup systems that create redundant copies of your data every six hours
- Audit trails that track every single action taken on every invoice – who accessed it, when, and what they did
- Regular penetration testing by external security firms to identify potential vulnerabilities
- Compliance with Taiwan's Personal Data Protection Act for all customer information
One client told us they sleep better knowing their invoice data has the same security standards as their banking information. That's the level we aim for.
The People Behind Our Certifications
Compliance isn't just about passing audits – it's about having people who genuinely care about protecting your business. Our compliance team brings together expertise in financial regulations, information security, and practical business operations.
Dagfinn Reiersen
Dagfinn spent 12 years in financial auditing before joining us in 2022. He led our ISO 27001 certification process and works directly with Taiwan's Ministry of Finance to keep our systems aligned with local regulations. When he's not reviewing audit reports, he's usually explaining complex compliance requirements in ways that actually make sense.
Siobhán Ní Bhriain
Siobhán designs and maintains the security infrastructure that keeps our certifications valid. She joined us in 2023 after working in cybersecurity for financial institutions across Asia. Her team handles everything from encryption protocols to access management systems. She's particularly proud of the zero security incidents we maintained throughout 2024.
Leofric Thornbury
Leofric tracks regulatory changes across multiple jurisdictions and ensures our system stays compliant as rules evolve. He's been with us since 2021 and has built relationships with regulatory bodies in Taiwan, the EU, and several other markets. His early warning system helped us prepare for GDPR updates months before they took effect.
What Our Certifications Cover
Different certifications protect different aspects of your invoice processing. Here's a breakdown of what each one means for the work you do every day. This isn't marketing talk – these are the specific areas we've been audited on and verified by independent third parties.
| Certification | What It Protects | Latest Verification | Your Benefit |
|---|---|---|---|
| ISO 27001 | Information security management across all invoice data storage, processing, and transmission systems | March 2025 | Your financial data is protected by internationally recognized security frameworks tested by independent auditors |
| SOC 2 Type II | Security, availability, processing integrity, confidentiality, and privacy of client data over extended periods | January 2025 | Verified proof that our security controls work consistently, not just during audit periods |
| GDPR Compliance | Personal data protection for any individual information contained in invoices or business records | February 2025 | If you work with European partners, their data privacy requirements are automatically met |
| Taiwan MOF Standards | Local electronic invoice regulations, tax reporting requirements, and government submission formats | April 2025 | Your automated invoices meet Taiwan's specific regulatory requirements without manual intervention |
| PCI DSS Level 1 | Payment card data security for invoices that include credit card transaction information | December 2024 | If your invoices involve payment card processing, that data is protected to banking industry standards |
Why This Matters for Your Business
These certifications mean more than just passing audits. They represent hundreds of hours of work building systems that protect your business from data breaches, regulatory penalties, and operational disruptions.
When you automate invoice processing with us, you're not just saving time – you're also getting enterprise-level security and compliance built into every transaction. The same standards that Fortune 500 companies require from their vendors.
And if regulators ever come knocking? You can point to independently verified compliance across multiple frameworks. That peace of mind is worth something, especially when you're managing thousands of invoices every month.
Discuss Your Compliance Needs